Maintenance

& Servicing

Program

Funded by Proposition A for eligible grantees

The Safe Neighborhood Parks Propositions of 1992 and 1996 provide Maintenance & Servicing (M&S) Funds to offset the increased maintenance and servicing costs resulting from Proposition A (Prop A) grant-funded projects.

For information regarding M&S under Measure A, please go to the Manage Your Measure A page or view its funding opportunity description on the Grants Management System.

September 21, 2020


THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT ANNOUNCES THE AVAILABILITY OF THE 2020-2021 PROPOSITION A MAINTENANCE & SERVICING EXCESS FUNDS PROGRAM


The Los Angeles County Regional Park and Open Space District (RPOSD) announces the availability of up to $720,000 for the 2020-2021 Proposition A Maintenance & Servicing Excess (M&SE) Funds Program. Applications to apply for maintenance and servicing funds are available to eligible agencies whose Excess Funds grant-funded projects are completed and the grants are closed. The eligible agencies for this program are the 88 cities in Los Angeles County, Los Angeles County Departments, and the Mountains Recreation and Conservation Authority through the Santa Monica Mountains Conservancy. However, the eligible agency must be in Good Standing with RPOSD to apply for this program.


The list of eligible closed projects funded by Proposition A Excess Funds for the 2020-2021 cycle is available in the Grants Management System. Projects on the list completed by nonprofit or qualified agencies may be eligible if they are being maintained and serviced by an eligible agency. The eligible agency would need to apply. For the 2020-2021 cycle, submissions are a two-step budget/claim process through the online Grants Management System


Submission Requirements:

The eligible agency can apply for only one of their Proposition A Excess Funds grant funded projects on the list for annual budgeted maintenance expenses. Extraordinary maintenance expenses are not eligible for this program.


Step One: Submit a M&S Budget Application between Monday, September 21, 2020 to Thursday, October 8, 2020 at 10:00 a.m. Budget review/approval process will take up to two weeks (October 21, 2020).


Step Two: Submit a Claim/Payment Request between Thursday, October 22, 2020 to Thursday, October 29, 2020 at 10:00 a.m.


Submission Deadlines:
Maintenance & Servicing Excess Funds Budget Application Submission Deadline:

Thursday, October 8, 2020 at 10:00 a.m.
Maintenance & Servicing Excess Funds Claim Submission Deadline:

Thursday, October 29, 2020 at 10:00 a.m.


Annual Maintenance and Servicing Budgeted Expense Requirements:
Expenses must be incurred within July 1, 2020 to June 30, 2021 timeframe. Budgets received after the deadline will not be considered and claims cannot be submitted without an approved budget. Therefore, it will be to the agencies’ benefit to submit M&SE documentation as soon as possible before the submission deadlines. Budget requests exceeding $360,000 will be capped at that amount as the maximum amount to be approved.
If the total amount of approved budgets exceeds the total funds available, a prorated portion may be approved for each agency with an approved budget.


The RPOSD looks forward to seeing your applications to apply for the M&SE funds to use on your agency’s closed Proposition A Excess Funds grant-funded project. The Proposition A Grants Administration Manual has additional information on applying for maintenance and servicing funds. If you have any questions, please contact your designated Grants Officer or call (626) 588-5060. you apply for the M&SE funds to use on your agency’s closed Proposition A Excess Funds grant-funded projects.  If you have any questions, please contact your designated Grants Officer or call (626) 588-5060.

August 12, 2019

THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT ANNOUNCES THE AVAILABILITY OF THE 2019-2020 MAINTENANCE & SERVICING EXCESS FUNDS PROGRAM

The Los Angeles County Regional Park and Open Space District (RPOSD) announces the availability of up to $946,000 for the 2019-2020 Maintenance & Servicing Excess (M&SE) Funds Program.  Applications for program funds are available to eligible agencies whose Excess Funds grant-funded projects are complete and the grants are closed.  Eligible agencies are the 88 cities in LA County, LA County Departments, and the Mountains Recreation and Conservation Authority through the Santa Monica Mountains Conservancy.  The eligible agency must be in Good Standing with RPOSD and must have satisfied its Proposition A Youth Employment Goal in order to apply for M&SE.

For the 2019-2020 cycle, submissions are a two-step budget/claim process through the online Grants Management System.  https://grantfunding.rposd.lacounty.gov

Step One:  Submit a M&S Budget Application between Monday, August 12, 2019 and Thursday, September 5th, 2019 at 5:00 p.m.  RPOSD will send budget approval notices via email to applicants by Thursday, September 19, 2019.

Step Two:  Submit a Claim between Monday, September 23, 2019 to Thursday, October 3, 2019 at 5:00pm.

Submission Deadlines:

  • Maintenance & Servicing Excess Funds Budget Application Submission Deadline: Thursday, September 5, 2019 by 5:00 p.m.
  • Maintenance & Servicing Excess Funds Claim Submission Deadline: Thursday, October 31, 2019 by 5:00 p.m.

Budgets received after the deadline will not be considered and claims cannot be submitted without an approved budget.  Therefore, it will be to the agencies benefit to submit M&SE documentation as soon as possible before the submission deadlines.If the total amount of approved budgets exceeds the total funds available, a prorated portion may be approved for each agency with an approved budget.

The list of closed eligible projects funded by Excess Funds for the 2019-2020 cycle is available on the Grants Management System.

A reminder for agencies requesting for advance payment of extraordinary maintenance requests:

  • The extraordinary maintenance work must commence upon receipt of the advanced funds and must be completed by the end of the fiscal year the funds were received.  Any unspent funds must be returned to the RPOSD no later than the end of the fiscal year (June 30th) the funds were received.
  • A project timeline must be submitted along with the cost estimates, invoices, or other documentation. Requests with timelines indicating the work to be completed beyond the end of the fiscal year (June 30th) the funding is received are not eligible.

The RPOSD looks forward to helping you apply for the M&SE funds to use on your agency’s closed Proposition A Excess Funds grant-funded projects.  If you have any questions, please contact your designated Grants Officer or call (626) 588-5060.

MAINTENANCE & SERVICING (M&S)

The Safe Neighborhood Parks Propositions of 1992 and 1996 provide M&S Funds to offset the increased maintenance and servicing costs resulting from Proposition A grant-funded projects.

For more information about eligible agencies and projects as well as procedures for submitting a request for M&S funds, please review the revised Maintenance & Servicing Policy Memorandum (Policy). Included in the Policy are guidelines for the use and disbursement of M&S funds as well as procedures for obtaining them.

Please click the buttons at right to download and utilize the M&S and YES payment request forms for future use.